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Cost Factors of ERP Software

How Much Does ERP Cost? (ERP Cost And Budget Guide)

Software Development

Asking how much ERP costs is comparable to asking the length of a part of string enough to make buyers’ heads spin. Deciding on a budget for a new ERP requires planning and consideration, besides a detailed consideration of your business’s specific requirements.
The Global ERP Software Market size, rising at a CAGR of 10.5% during the forecast period 2023 to 2032, is projected to be worth about USD 136.1 Billion by 2032 from USD 51.4 Billion in 2022.

Global ERP Software Market

Source: market

Let us begin by answering the basic question.

What is an ERP?

ERP or Enterprise Resource Planning denotes to a significant and central business automation system that aids in streamlining several business functions by generating an integrated database and user-friendly interface. Businesses influence ERP systems to bring standardized business processes worldwide for improving efficiency, making better data-driven policies, and improving data flow among diverse business purposes.
Our ERP Software development services propose businesses with wide-ranging solutions for all business functions. Some of the most significant ERP software modules include Customer Relationship Management (CRM), Supply Chain, Accounting and Finance, Manufacturing, Inventory Management, Human Resources, and Business Intelligence.

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How Much Does ERP Software Cost?

According to a study done in the previous year, 2022, the average cost of ERP implementation was around $7,200. However, it is just the average cost, and actual ERP implementation costs vary depending on business-specific requirements. Other vital factors that impact the ERP system’s final cost include business size, number of users, personalization, and the company’s complexity.

Continue reading if you want to know everything regarding ERP implementation costs. We have free custom software development and an ERP budget our cost guide below can assist you with the process of ERP evaluation.

This guide will simplify setting your ERP budget and work out along with estimating the ERP cost for your business. This guide will include your ERP budget, along with making a business case for financial support, choosing a pricing model, looking for accurate features at an affordable price, calculating your ERP implementation cost, and lastly, creating a complete budget for you.
SaaS subscription model

Source: yandex


ERP (Enterprise Resource Planning) software can aid organizations by cutting inventory costs by 24-31% and raw material implementation costs by around 15%. ERP accelerates the informational flow among the functional areas, further leading to better productivity and decision-making.

Understanding The Cost Factors Of ERP Software

As we mentioned earlier, the ERP software’s cost significantly depends on several factors that are specific to each business; therefore, to decide on a precise estimate, considering the following aspects is crucial.

Size & Complexity Of The Business

Your business size and business operation’s complexity play a vital role in defining the ERP implementation cost. Huge businesses with more complex processes might involve a more all-embracing and personalized ERP system, causing an increment in costs.

Number Of Users

The number of users retrieving the ERP system impacts the ERP system’s implementation and licensing costs. Commonly, ERP vendors propose user-based pricing, where other users sustain additional expenses. It is necessary to ponder the number of users who will be involved in the system’s access both presently and in the future.

Customization Requirements

Every business has exclusive requirements, and ERP software customization might be essential to cater to particular requirements. Customization can sort from minor pinches to substantial alterations, which can influence the ERP implementation’s overall cost. It’s as the more wide-ranging the customization, the higher the related costs.

Functionality & Modules

ERP systems normally offer a variety of modules and adaptability specifically aimed at organizing and maintaining various business processes, including sales, finance, inventory management, human resources, and more. The addition of additional modules past core functionalities can upsurge the ERP software cost.

Components Of An ERP Budget

Even if you have enough cost to invest in a new ERP system, you will have to justify the costs and set your budget. Though not all of the indicated components will be applied to all the implementations, they must be reflected, especially for you to agree on which ERP will be the right fit for your business. Here are some of the ERP cost’s crucial components in planning:

  • Additional servers and network hardware
  • Software licensing fees
  • Vendor/consultancy support post-implementation
  • Data conversion and transfer to new ERP
  • Testing
  • Customization (optional upon necessity)
  • Training

All these components hold perceptible costs in your budget. But you also need to think forward to financial holdings and make room for possibilities. We will go into the hidden costs a little further on.

Cost Justification Of New ERP Software

ERP software must be acceptable with an accelerating order to cash cycle, maximizing productivity, enhancing business intelligence, and ultimately, compacting ROI projection.

There are several reasons why a business would require a new ERP system. Among the most common are improved productivity, refined business intelligence caused by better data capture and analysis, hastening the order-to-cash cycle, and dropping labor costs. However, when other business components are also asking for budget provisions, you need to be certain that you can not only validate the spending at the moment but also prove it to be legitimized later.

ERP costs need to be justified by selecting the right business pricing model along with being particular about the definite and required modules and features according to your desire and expectations to get your ERP delivered in financial value. But remember, not all the modules will be beneficial for every business; therefore, make your decision sensibly.

  • Financial management
  • Inventory management
  • Sales and marketing
  • Manufacturing/engineering/production
  • HR management
  • Purchasing
  • CRM
  • SCM

Reduce costs and Improve Productivity.

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Deciding On The ERP Pricing Model Profiting Your Company Best

There are two voluntarily recognized pricing models for ERP purchase, each holding its own set of pros and cons. Hybrid options for borrowing parts from each model are also there to keep the one working best for your organization. You just need to understand the main differences between these two.

The Perpetual Licensing Model (aka on-premise systems)

This sort of model permits a business to host the software over their own servers on-premise. It can be a sensible choice for huge businesses, but it is equally challenging to manage for smaller or startup businesses lacking the infrastructure already in place to support it.

The preliminary expense for ample hardware can make this model challenging and difficult for small businesses, but for those with prevailing hardware capability, it can actually prove to be a cost-saver. Here are the main pros and cons:


  • Well-defined ownership cost
  • Permits permanent license use without enduring subscription costs
  • Offers lower total cost of ownership (TCO) for huge businesses over time


  • Prohibitive upfront costs for onsite infrastructure for moderate to small/startup businesses
  • It can be costly to scale as businesses develop over the need for advanced infrastructure upgrade requirements.

The Saas Subscription Model (aka cloud-based systems)

The SaaS model seems to be gradually predominant when it comes to smaller businesses with their eyes on progress and flexibility. Since this model integrates cloud-based hosting, a small business is not required to invest in a substantial organization overhaul or a large upfront license fee. Obviously, it can not be the best fit for every business; therefore, the following is a quick review of the SaaS pros and cons:


  • Subscription pricing can be centered on user numbers or transaction volumes, providing countless flexibility and scalability.
  • Reduced upfront costs owing to the absence of necessity for on-premise hardware extension
  • Reduced license for initial outlay


  • Continuing subscription costs could balance the Perpetual License cost for huge businesses utilizing current infrastructure on-premise
  • In-demand rapid spikes can escalate costs beneath any on-demand license agreement while making cost management more intricate over time.

To choose among the two, you will be required to commence your existing infrastructure audit, user/transaction growth rate projection, and yield other ERP implementation costs into deliberation.

Adopting The Required Features

One of the leading consequences of any tech venture is the potential to be overvalued. There are several features that sound exhilarating that do not come in use, while some might come into use later if required. In order to calculate the right ERP budget and invest sensibly, choose only the required features.

The required ones typically include financial management tools, accounting, and inventory management, but not all are required to have a B2C commerce interface or CRM module.

There could also be some features included that do not prove to be useful at present but can be helpful in the future. For instance, multi-currency or multilingual capabilities might not help you in your financial module for now, but if you are going to be launched in the new markets, it can prove to be inexpensive to involve these features from the onset rather than having to retrofit in the future.

ERP software cost

Source: yandex

Calculate Your ERP Installation Costs

Software installation itself varies from provider to provider and from enterprise to enterprise, specifically if you are working with an on-premise model but do not yet have adequate infrastructure for its upkeeping. To completely comprehend installation costs, you will be required to audit your existing infrastructure to look into the measure-ups for hosting the software and then calculate the expansion cost.

Anticipation For Hidden Costs

The most compliant hidden, underrated, or just plain forgotten costs of ERP implementation are unanticipated customization, staff training, and data conversion. You can diminish several ‘hidden costs’ by extra work, training, and feature predictions required by your new ERP. Nevertheless, several costs come along after the implementation required to make provisions.

At times, regardless of the best planning, you might find that you are required to re-plan a number of your internal processes, consuming unplanned time and resources. If this won’t work, then you might need to return to your vendor for customization that you didn’t initially budget for.

This, consecutively, can mean conditioning, too, meaning extra time and resources you hadn’t intended for. However, there are frequently hidden bonuses for implementation that stabilize the costs, and having an approximately 10% incidence budget built into your ROI projections projects you in a good position for any unanticipated expenses.

Compile Your ERP Budget.

You have been given a choice to choose or expect from your ERP, what you do, what you do not need, and which pricing model could be the best fit for your business, and now it is time to begin getting the quotes. Vendors and consultants can provide you with guidance, and you can make assessments consequently.

In order to make comparisons between different vendors’ out-of-box prices, have a look at our ERP software pricing guide.

Utilize vendor quotes to help improve your budget forecast, but always be aware of future cost flexibility while ensuring you select the features that deliver a perceptible profit to your organization.

Forecasting Your Roi

After considerable discussion over costs and budgets, it is likewise significant to scheme expected returns. Allocating value to your ERP implementation means going back to the imaginative reasons over which you began the project. Commenting on cost-savings resulting from your ERP might even range beyond those original intentions.

The following are some of the major areas to look for an ROI:

Labor cost reductions: Make sure you have actually eradicated additional resources or simply allowed them more thumb-fidgeting time.

Improved cash-to-order cycle: Look for the points of improvements you anticipated when you first set out.

Supply chain management: Look for enhanced quality, condensed prices, and, specifically, better inventory management.

This guide must provide you with the beginning blocks you are required to create a comprehensive ERP budget for your project, along with a total estimate for your total ERP cost.

Progatix, your reliable ERP partner, aids you in directing the ERP cost’s intricate landscape with its comprehensive ERP solution, with the possibility of customization according to business requirements within the budget. Our team of skilled ERP consultants comprehends the significance of finding the right ERP solution aligning with your business-specific requirements while considering your budget limitations attentively.

Explore afordable Custom ERP solutions catering to your business.

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